Privacy Policy

This Privacy Policy describes how the Poker Tritons Floor Bot ("the Bot") collects, uses, and stores information when operating within the Poker Tritons Discord server at UC San Diego.

By using the Bot, you agree to the collection and use of information as described in this policy.

Information collected by the Bot may include:

• Discord user ID, username, and server-related identifiers.
• UC San Diego email address provided for verification.
• Email verification status (verified or unverified).
• Ledger and transaction records related to poker games and club activity.
• Payment confirmation data submitted through the Bot.
• Command usage data necessary for Bot functionality and auditing.

How this information is used:

• To verify UC San Diego affiliation via email verification.
• To manage tables, ledgers, and player balances.
• To support payment tracking and verification processes.
• To enforce host accountability and maintain accurate records.
• To operate, maintain, and improve Bot functionality.

Data storage and retention:

• Data is stored only as long as necessary to support club operations.
• Ledger and transaction data may be retained for historical accuracy and dispute resolution.
• Email verification status may be retained to prevent repeated verification.

Data sharing:

• Data is not sold or shared with third parties for commercial purposes.
• Information may be accessible to authorized Poker Tritons administrators for moderation and operational purposes.
• Data may be disclosed if required to comply with applicable laws or enforce server rules.

Security:

• Reasonable measures are taken to protect stored data.
• No system can guarantee absolute security.
• Users are responsible for maintaining the security of their Discord accounts.

User rights and responsibility:

• Users should only submit information they are authorized to provide, including UC San Diego email addresses they own.
• Users may request removal or correction of their data by contacting server administrators.

The Bot may rely on third-party services such as Discord and email verification providers. Their data handling practices are governed by their respective privacy policies.

This Privacy Policy may be updated at any time. Continued use of the Bot after changes constitutes acceptance of the updated policy.